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Magnes Press Style Sheet

We would like to welcome you to The Hebrew University Magnes Press and are looking forward to working with you on your publication.

Here you will find advice on how to prepare your manuscript. If you have a question, don’t hesitate to contact us. Please note that this style sheet is intended only for the purpose of making your work consistent and formally correct. The layout will be done in a second stage by a professional typesetter.

1. General Points

Please check your material carefully, not only for the correct application of the instructions given here but also, for example for consistency of spelling, hyphenation with prefixes (e.g., “non-essential” versus “nonessential”) and consistent use of phrases (“in the twentieth century” versus “in the 20th century” – we prefer the former).

Note that authors are responsible for:

· having their material checked by a professional copy editor or other suitable person, who should also check that all works cited in the text are listed in the reference section.

· having their material carefully checked by a native speaker of English if they are not native speakers themselves.

· using the fonts necessary to print any special characters. Under no circumstances may these be drawn in by hand.

· obtaining written permission for the use of material (e.g., maps, figures) for which the copyright is owned by others.

This applies to everything in your manuscript:

No matter what system you choose (e.g. for footnotes, terms, citations, bibliography, names), be consistent throughout the whole text. Consistency is one of the key factors in any scientific method.

Final check of your manuscript:

Please check before sending the final version:

· that no pages are missing.

· that all headings as given in the contents correspond exactly to those in the text.

· that the consecutive numbering of all sections, examples, tables, figures, and notes is correct and complete.

2. Capitalization

Capitalize only the first letter of the first word and of proper nouns and adjectives: e.g., “The capitalization of titles in English” = sentence style, (not “The Capitalization of Titles in English” = camel style).

3. Dates

· We prefer dates in the European date system, e.g. 3 September 2001 or 3rd October 2001, but we will accept other consistent styles.

· Use small caps for AD and BC. Position AD before the year and BC after. Similarly, for CE (Common/Christian Era) and BCE (Before Common Era). Do not contract BC or BCE dates.

· When expressing a decade, use, for example, “1950s” (no apostrophe), except in colloquial usage, e.g. “rocking Eighties”.

3. Orthography

Both American and British English forms are acceptable, but spelling and punctuation must be consistent throughout.

Numbers

· Numbers up to ten and including ten should always be spelled out in full unless paired or grouped, or with a unit of measurement (including percentages). Numbers between 11 and 99 can either be spelled out or written as numerals, provided the style used is consistent throughout. Ordinal numbers should always be spelled out. Note: “12 year old” but “a 12-year-old girl”, and “in her twenties”, and “in his fortieth year”.

· Do not start a sentence with a numeral. If the sentence cannot be rearranged to avoid beginning with a numeral, spell it out, e.g. “Fifty years previously…”.

· Numbers less than one should have a zero before the point, e.g. “0.5”.

· Insert a comma for thousands and tens of thousands in numbers, e.g. 1,000 and 10,000.

Measures

Units of measurement of weight, length, time, etc. usually have a numeral with the abbreviation for the unit. We prefer the spaced style (e.g. 10 m).

4. Quotations

· Short quotations (fewer than 60 words) should be run on in text and enclosed in double quotation marks. Single quotation marks enclose quotations within quotations.

· Longer quotations should appear as a separate block; they should be small typed or indented.

5. Abbreviations

Write out names of theories, titles of books, or names of publishers. If you want to use abbreviations, explain them and create a list of abbreviations.

6. Typeface, Emphasis, and Punctuation

Italics should be used for:

· foreign-language expressions

· titles of books, published documents, newspapers, and journals

Italics may also be used for:

· Drawing attention to key terms in a discussion at first mention only. Thereafter, these terms should be set in roman. However, please keep the use of italics to a minimum.

· Emphasizing a word or phrase in a quotation indicating [emphasis mine].

· Underlining or CAPITAL LETTERS should not be used for emphasis. Also, please avoid bold type.

Quotation marks:

· Single quotation marks should be used for the translation of non-English words, e.g., cogito ‘I think’.

· Double quotation marks should be used in all other cases, i.e., direct quotations in running text.

· Use rounded quotation marks (“. . .”) not "straight" ones.

· A translation of a quotation in a language other than the main text should be in square brackets.

Dashes:

· Spaced EN dashes are used as parenthetical dashes. An EN dash is longer than a hyphen, “word – word”. Do not use double hyphens. (Standard WORD shortcut on a PC: CTRL+- [hyphen key], on a Mac: Option+- [hyphen key].)

· Unspaced EN dashes should be used between inclusive numbers, e.g., 153–159.

· Please use EN dashes (not bullets) for lists without numbering.

Periods should be placed before superscript note numbers, e.g., word.7 Spacing: Type one space (not two) after periods, commas, and colons. Brackets: Do not use double round brackets: brackets within brackets should be square brackets.

7. Tables, Figures, and Illustrations

· If there are figures to be inserted which you cannot include, please have them professionally drawn and send us the originals, not photocopies.

· If photographs are to be inserted, the prints must be provided.

· The resolution of images should be 300 dpi, the resolution of graphs at least 1200 dpi.

· Tables and figures should be numbered consecutively throughout an authored work (only number article by article in an edited work).

· Title of a table is to be placed flush left above the table.

· Title of a figure is to be placed flush left below the figure.

· Avoid using tints as this can affect legibility.

· Tables and figures should be numbered by chapters throughout an authored work (e.g. 1.2; 3.5; 12.1).

8. Maps

Please bear in mind the following:

· All maps should be enclosed in an outer frame.

· All labels must remain legible when the maps are reduced to fit the page.

· Avoid using tints as this can affect legibility.

· All national boundaries in the area shown on the map must be drawn in and countries, counties, or federal states bordering on the area of main interest must be named, i.e., a land-locked area should not be represented as if it were an island.

9. Appendixes and Notes

· Footnotes should be numbered by chapter, starting with 1 at the start of each chapter.

· Each footnote should stop with a full stop if appropriate.

· Notes should be numbered consecutively throughout the text.

· Note numbers in the text should be superscript (small raised) numbers1 without punctuation or brackets.

· The note number should directly follow the word in question or a punctuation mark, with no blank space.2

· To make your arguments as comprehensible as possible, place the note behind a punctuation mark, if it concerns the whole sentence. Notes that directly follow the word in question should not concern more in the sentence.

· You can place a note behind a whole paragraph, if its content relates to just one range of addressed issues.

Internet Sources

If authors want to give internet addresses (URLs) these can be rendered as active links in the e-book. If authors wish to add whole lists of URLs, this can be done best in an Appendix. Furthermore, please consider the following:

· Don’t forget to include the particular access date.

· Websites should not be underlined, bold or italic.

· Avoid full stops at the end of a web address if possible.

· Remove “http://” from the web-address if not needed.

10. References

· The reference section should contain all works cited and only those.

· All works must be listed in alphabetical order.

· Whenever possible give the full first names of authors and editors.

· Initials require periods and have a space between them, e.g., Ronald W. Langacker.

· Arrange all works under a particular author’s name in chronological order. All authored works should be listed first under a name followed by any other categories arranged alphabetically (e.g., edited, translated).

· Give the full title and subtitle of each work.

· Titles of published books and journals are capitalized and italicized.

· Unpublished works, such as Ph.D. dissertations, and the titles of articles in journals or edited works are neither capitalized nor italicized.

· Give the inclusive page numbers of articles in journals or edited works. Do not drop digits in inclusive page numbers (365–392, not 365–92); give page number in full, do not use “f.”, “ff.”.

· When citing edited works, do not include the abbreviation “ed.” or “eds.” in the citation.

· Give both the place of publication and the name of the publisher.

· Do not use abbreviations for names of journals, book series, publishers or conferences.

· Do not use “et al.” but list all author/editor names.

· Translate titles in languages other than French, German, Spanish, and Italian into English. The translation should be set in roman, written in lower case, and should be placed in square brackets following the italicized original title.

Cross-references

· We prefer cross-references to sections within the text instead of page numbers; this is only possible if heads are numbered.

· If cross-reference is needed, do not use “see above” or “see below” either, but add the section or chapter instead. References to section numbers within the article should include the capitalized word “Section” followed by the section number (omitting the final full stop): e.g., “see Section 4.2”.

Example entries:

Book (authored work):

Pedersen, Ena. Writers on the Run. German-Jewish Identity and the Experience of Exile in the Life and Work of Henry William Katz. T?bingen: Niemeyer, 2001.

Book (edited work):

Werner, Karl Ferdinand (ed.). L’histoire m?di?val et les ordinateurs. New York: K. G. Saur, 1981.

Article in an edited work:

Schneider, Konrad. Munz- und Geldwesen. In Geschichte Niedersachsens, Christine van den Heuvel, Manfred von Boetticher (eds.), 575–615. Hannover: Hahn, 1992.

Journal article:

Straten, Jits van. Jewish Migrations from Germany to Poland: the Rhineland Hypothesis Revisited.

The Mankind Quarterly 44 (2001): 367–383.

Reprint:

White, William Charles. Chinese Jews. 2d ed. Toronto: University of Toronto Press, 1996.

If you need further advice, we recommend The Chicago Manual of Style, 16th ed. Chicago: University of Chicago Press, 2010.

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